• Alumni Program Coordinator

    Job Locations US-CA-Burbank
    Posted Date 1 week ago(6/12/2018 2:30 PM)
    Job ID
    # of Openings
    College Access & Success
  • Overview

    Partnerships to Uplift Communities (PUC) is a non-profit charter school management organization designed to significantly increase college entrance and graduation rates for underserved students.

    Our mission at PUC Schools is to develop and manage high quality charter schools in densely populated urban communities with overcrowded and low achieving schools. We create school programs and cultures that result in college graduation for all students. We uplift and revitalize communities through the development of educational and other supportive partnerships.


    The Alumni Program Coordinator is responsible for supporting students through their transition to college, leading to improved summer melt , college persistence and graduation rates. As a result, this position’s responsibilities fall into four domains: 1) High School Support, 2) Alumni Engagement and Tracking 3) College Liaison Program and 4) School Counseling Internship Program. *This work directly aligns with PUC Schools Commitment 1 – Five times more college graduates within the communities we serve.


    High School Support – will develop and execute a plan that supports Counselors and School Administrators at five high school sites, helping students successfully transition to college or alternative higher education options. Responsibilities include, but are not limited to:

    • Prepare and disseminate information regarding college and alternative education matriculation processes to students, parents, and community members through group presentations and individual meetings
    • Collaborate with the Director of College Access & Financial Aid in planning and executing the senior career, higher education preparation and transition events (I.e. – Majors and Career Event, College Tours & PUC Senior Send Off, Etc.)
    • Evaluate pertinent senior and post-high school data to help inform 9-16 student/alumni success

    Alumni Engagement and Tracking – In addition to supporting alumni via The College Liaisons Program and GradSnapp online alumni tool, this position will play an integral role in helping design and implement alumni engagement and tracking strategies. Responsibilities include:

    • Develop multipronged alumni engagement strategies (social media, email, text, phone calls & US mail), as well as manage the collection of data pertaining to college transitions, persistence and degree/certificate completion.
    • Research scholarship, job, and internship opportunities for graduates and promote through alumni communication channels
    • Collect and celebrate alumni higher education and career success though the development of PUC Alumni Wall of Fame project and monthly alumni newsletters spotlight stories 
    • Provide direct support to PUC Schools graduates through individual advisement regarding college enrollment, financial aid and career assistance 
    • Help implement and maintain GradSnapp alumni tracking and communication platform
    • Other duties as assigned by the Director of College Access and Financial Aid Strategies

    College Liaison Program – The PUC Schools College Liaison Program is a one-year college transition program that provides PUC College freshmen with information, encouragement and support to decrease summer melt rates and increase persistence rates. Responsible for the implementation, evaluation, and revision of College Liaison Program for five high school sites. Responsibilities include, but are not limited to:

    • Lead the college liaison recruitment and selection process for targeted colleges
    • Work with school-site staff to identify and recruit potential Liaisons
    • Manage and train up to 17 College Liaisons (Max of 25 students per Liaisons)
    • Develop the College Liaison professional development curriculum to train College Liaisons in leadership, communication, GradSnapp alumni platform case management and data tracking, and group facilitation skills monthly 
    • Oversee group mentor-mentee meetings to check for quality and content of exchanges 
    • Evaluate the College Liaison Program success through the collection and analysis of survey, interview, college persistence, and other data 
    • Cultivate relationships with college/university admissions, outreach, financial aid and career center offices to stay current with key staff, resources as well as have the latest information to support PUC Alumni success
    • Maximize relationships with colleges/universities to ensure PUC alumni are receive timely information and support to persist and graduate

    School Counseling Internship Program – This program is a partnership between PUC Schools and local colleges/universities school counseling graduate programs. School Counseling graduate students will have the opportunity to internship in a PUC school to earn fieldwork hours. This position is responsible for promoting PUC Schools’ School Counseling internship program at the local colleges/universities, and will work collaboratively with the Director of College Counseling and PUC College Counselors to ensure interns placement in PUC Schools is meaningful, as well as meets interns’ graduate school fieldwork hours requirements. Responsibilities include, but are not limited to:

    • Lead the internship recruitment at targeted colleges/universities (Research school counseling graduate program contacts, attend intern placement fairs, monitor and keep PUC School Counseling Internship program marketing materials current, work with PUC Human Resources team to post internship opportunities, Etc.)
    • Work closely with PUC HR, high school leaders and college counselors regarding intern onboarding processes 
    • Collaborate with the Director of College Counseling and high school College Counselors to revise the School Counseling Internship Program Handbook annually, collecting resources and using data to support PUC schools’ strategic utilization of school counseling interns
    • Conduct quarterly check-ins with interns regarding fieldwork reflections and program feedback

    This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.



    • Excellent project management and organizational skills – ability to set priorities and manage multiple projects simultaneously 
    • Proven ability to work with minimal direction and flexibility to adapt to constantly changing environments 
    • Excellent interpersonal skills, capable of interacting with professionals in a variety of industries, college professors, school administrators, students, parents, and other stakeholders 
    • Ability to analyze data to identify trends and evaluate program effectiveness 
    • Desire to work under pressure occasionally, outside of normal workdays and office hours to meet the needs of our students
    • Ability to travel as the position generally splits time between home office, PUC school sites, and colleges/universities 
    • Valid CA driver’s license: job requires working at multiple sites
    • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasionally required to kneel, climb and reach with hands and arms above shoulder level, lift up to 30 pounds. To bend, sit, stand, squat, stoop, walk, push, pull, and reach with hands and arms at shoulder level or below. Always required to wear the appropriate safety equipment for the task, which may include gloves, goggles, aprons, belts, etc.


    • Bachelor of Arts or Bachelor of Science Degree 
    • Experience or interest in supporting first generation college students and/or higher education
    • Pupil Personal Services (PPS) Credential (preferred)
    • Bilingual – English-Spanish: fluency in both written and oral language (preferred)

    Salary & Benefits

    • Salary: $50k-$55K (depending upon experience) 
    • Paid Time Off
    • Full benefits are offered (medical, dental, vision, and life)
    • Voluntary benefits are offered to all employees
    • 403b Savings option
    • Mileage Reimbursement
    • 12 month position


    DISCLAIMER: This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Institution and its employees.


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